Show Information

Email showinfo@LOcongress.com for help with cost effective and appealing display creation.

SHOW MANAGEMENT

The words Show Management as used herein refers to the Landscape Ontario Horticultural Trades Association, its employees and agents. The enforcement and interpretation of the following rules and regulations is the responsibility of Show Management.

 

COVID-19 SAFETY PROTOCOL

Landscape Ontario is 100% committed to following The Ministry of Health regulations and guidelines in order to provide a safe environment for every exhibitor and attendee. The Toronto Congress Centre (TCC) has implemented full-scale enhancements to their already rigorous procedures through their Customer Health & Safety Ensured Program, C.H.A.S.E. The TCC has announced its commitment to the health and safety of its staff and guests by becoming the first venue in Canada to pursue the Global Biorisk Advisory Council® (GBAC) STAR™ accreditation for outbreak prevention, response, and recovery. GBAC STAR™ is the gold standard of prepared facilities and provides third-party validation that facilities have rigorous protocols in place for thorough response to biorisk situations.

Space Rental

The application for exhibit space, when duly signed by the exhibiting and Show Management, shall constitute a valid contract between the parties. If payment is not received within the prescribed time limit, the contract is considered null and void and the space will be re-assigned to another applicant. Should any rented space remain unoccupied on the opening day, Show Management reserves the right to rent such space to any other applicant or use it for any other purpose without refund to the original applicant. Each space comes with backdrop and siderail drapery. NO CARPET OR ELECTRICITY IS SUPPLIED.

Cancellation of Display Space

Based on COVID-19 and following The Ministry of Health regulations and guidelines, this year, if for any reason the event is unable to go live, or you no longer feel it is safe to exhibit, you can 100% allocate your funds or ask for a refund. We do ask that you let us know your intentions no later than Wednesday, September 15, 2021.

Use of Space & Restrictions

The space contracted for is to be used solely by the exhibitor whose name appears on the application, as agreed to by both parties, and only products and/or services of the exhibitor may be exhibited. Any promotion of other products or services is strictly prohibited and will result in ejection from the exhibition without refund or other appeal. No exhibit will be permitted which interferes with the exhibits of other exhibitors or obstructs the visibility of other exhibits. Exhibits must be to the exact space allocated, and where an exhibitor’s display is built beyond limitations set forth in the Exhibitor’s Manual, Show Management reserves the right to correct such violations by having the exhibitor alter, remove or rearrange any or all of the display so that it will comply with the regulations or, if the exhibitor is not available, to make such corrections at the exhibitor’s expense. Show Management reserves the right to restrict exhibits which, because of noise, operation of equipment, creation of safety hazards or any other reason, become objectionable or otherwise distract from neighbouring exhibits. No representation of the exhibitor, his products or services may be carried on in the aisles, corridors, feature areas or other designated common area of the facility.

Installation, Exhibit Hours and Dismantling

Dates and hours for installation, exhibiting and dismantling will be as by Show Management. Goods received after the opening of the exposition must be delivered to the booth and arranged at a time other than exhibit hours. Exhibits shall be staffed at all times when the exhibition is open. No exhibitor will be permitted to commence dismantling any portion of the exhibit whatsoever, to commence packing crates or cartons, or to abandon their display prior to the closing. Failure to comply with this regulation will result in the exhibitor being barred from participation at future exhibitions conducted by Show Management. All exhibits must be removed by 2 p.m., and all storage and handling charges for failure to remove exhibit and/or materials by that time shall be the responsibility of the exhibitor. Show Management reserves the right to remove any exhibit, any excess garbage, materials, packaging, sand, stone, etc., which is not removed by the conclusion of the exhibition and charge the expense to the exhibitor.

Materials Handling

Dollies will be provided free of charge during move-in and move-out hours. Exhibitors should have their representatives on hand to supervise unloading and placing of exhibit material. MANNED FORKLIFTS MAY BE RENTED FOR SPOTTING PURPOSES.

Loading Docks

The Toronto Congress Centre’s South Building is equipped with 17 truck level loading docks with automatic dock levelers and trailer lights. The docks are fully covered, secured and heated in winter. There are 2 pickup level docks with limited drive-in access. The operation of the loading bay overhead doors is the responsibility of the dock manager.
 

Fire Regulations

All exhibitors must comply with local regulations. Only materials may be used in displays and wiring must conform to C.S.A. or UL Fire exits and aisles must be kept clear at all times. The exhibitor assumes full responsibility for ensuring that exhibits meet these standards.

Electrical Safety Code Requirements

All exhibitors must comply with the Ontario Electrical Safety Code Requirements. The exhibitor assumes full responsibility for ensuring that exhibits meet these standards.

The Toronto Congress Centre has appointed Showtech Power and Lighting as the exclusive electrical service provider. The following requirements must be adhered to in the installation of all temporary electrical and lighting equipment and services:

• All electrical connections, installations, assemblies, motors and any electrical operating gear must conform to all Federal, Provincial, and Municipal electrical and fire codes
• All electrical fixtures, fittings, and appliances must be CSA approved
• Latex wire cord, duplex, and triplex plugs are not allowed
• Exhibitors are not allowed to store materials on or around any kind of electrical equipment or connections
• Equipment that trips circuits due to overload may not be restarted until Showtech, exclusive electrical contractor, has identified and corrected the problem
• Specialized equipment requiring company engineers and technicians may be used with prior written approval of TCC
• Wall and pillar plugs distributed around the building are for specific use of TCC and their contractors and may not be used by exhibitors without permission of Showtech, exclusive electrical contractor. A fee will be charged to the exhibitor if the outlet(s) are used

 

Hanging Signs/Banners/Rigging

No items may be suspended from any ceiling without the prior written permission of Toronto Congress Centre management. Any items to be suspended must be installed by Showtech, exclusive contractor. To obtain approval for hanging banners, signs or other items from the ceiling; please provide the following information:

• Type of item to be hung
• Exact weight
• Length of truss or frame dimensions
• Number of attachments and their position(s)
• Type of rigging to be used

 

Motorized Vehicles

Vehicles powered by an internal combustion engine must contain ¼ or less of a tank of gas and the gas cap must be locked shut or otherwise secured. The positive lead must also be removed from the battery. Once in position, it must not be operable (ie battery to be disconnected). No motorized vehicles are allowed to operate in the Toronto Congress Centre unless special, written permission has been granted by facility management.
 
Vehicles must have drip pans underneath them and pads under all tires. All vehicles entering the South Building must be clean and dry. Truck wash services are available.
 

Damage to Property

Exhibitors are liable for all damage caused by them to the exhibit facility, booth equipment or to other exhibitors’ property and shall indemnify the Facility Management. Show Management, and/or the Official Services Contractor against, and hold them harmless from, any complaints, suits or liabilities resulting from negligence of the exhibitor in connection with the exhibitors use of exhibit space.
 

Care of Buildings

Painting, nailing or drilling of walls, ceilings or any other part of the building is not permitted. Exhibitors laying any covering must use an adhesive that will not damage the and is easily removed. No signs or other articles are to be fastened to ceilings, walls, pipes or electrical

Security

Show Management will employ reputable guards on a 24 hour basis for the duration of the exhibition and will take reasonable precautions to safeguard exhibitors’ property. However, Show Management assumes no liability for loss or damaged, howsoever caused, of goods, exhibits, or other materials owned, rented or leased by the exhibitor.

Exhibitor Badges

Exhibitor badges will be supplied by Show Management for exhibit personnel. These must be worn at all times while in the show building and exhibit area and are required for entry to the show. Exhibitor badges are to be worn by only those company representatives who will staff the booth.

Food and/or Alcoholic Beverages

The preparation and/or serving of food or beverages of any kind without the written permission of Show Management and the facility is prohibited. Serving of alcoholic beverages on the exhibit is prohibited without written permission.
 

Smoking

The Toronto Congress Centre is a smoke free building.  Smoking is prohibited in all exhibit halls and meeting rooms. Compliance will be enforced by show and building security.
 

Liability and Insurance

Neither the Landscape Ontario Horticultural Trades Association, Toronto Congress Centre, companies, nor any of their directors, employees or agents, nor the owners, employees, or representatives of the exhibit facility will be responsible for any injury, loss or damage that may occur to the exhibitor, or the exhibitor’s employees or property from any cause whatsoever prior, during or subsequent to the period covered by the exhibit contract. The exhibitor, on signing this contract, expressly releases the foregoing Association, individuals and from, and agrees to indemnify same against, any or all claims for such loss, damage or injury.
 

Exclusive Rights

Participating exhibitors have the exclusive right to promote or sell goods or services in the show. All other parties who attempt to make any sales solicitations without the expressed written consent of Show Management will be permanently removed from the show area. Exhibitors are asked to report any infractions to the Show Office so that immediate remedial action can be taken.

Entry to Show

Show Management reserves the rights to refuse admission to any visitor, exhibitor, or exhibitor’s employee who, in the opinion of Show Management is intoxicated, or in any way creating a disruption of the Show.
 

Selling at the Show

Exhibitors who wish to sell their products during the show must issue a receipt to the buyer to allow the purchaser to carry the product out of the building during the show.
 

Soliciting by Non-Exhibitors

Soliciting by non-exhibitors is strictly prohibited.  Please report any such occurrences immediately to Show Management so that appropriate action can be taken.
 

Occupational Health and Safety Act

Landscape Ontario Horticultural Trades Association, Canadian Fence Industry Association and the Toronto Congress Centre follow Ontario’s Occupational Health and Safety Act and require your compliance to ensure a safe and healthy workplace. The Act provides for the rights and responsibilities of all parties involved, as well as procedures to follow when dealing with workplace hazards. It is your responsibility to be aware of and follow the Occupational Health and Safety Act. Detailed information on the Act can be found at:  http://www.labour.gov.on.ca/english/hs/training/index.php
 

Insurance

It is the responsibility of each exhibitor to have the proper insurance for the event including:

1. $2,000,000 Comprehensive General Liability
2. Toronto Congress Centre, Landscape Ontario Horticultural Trades Association and the Canadian Fence Industry Association shall be listed as additional named insures.
3. Comprehensive General Liability of $2,000,000
4. Products and Completed Operations Liability
5. Cross Liability Clause
6. Bodily Injury and Property Damage Liability subject to a maximum $1,000 deductible.
7. Products and Completed Operations Liability    
8. Contingent Employers Liability
9. Broad Form Property Damage
10. Cross Liability Clause
11. Severability of Interest Clause

 
NOTE: Exhibitorinsurance.com is the recommended insurance contractor for Exhibitor Liability Insurance. Contact them for more information.
 

Emergency Procedures

The Toronto Congress Centre Fire Alarm system is a single stage pulse tone. All persons must evacuate the building immediately when the alarm is sounded.  If positive, an announcement will be made to evacuate the building. Building security will wait outside for emergency services to respond and direct them to the location of the emergency. Show security will ensure that safety and order are maintained within the confines of the building. All Fire Exit or Fire Extinguisher must be kept visible and unobstructed. Emergency exits and aisles must be kept clear and unobstructed. Vehicles parked on fire routes will be removed at the owner’s expense.
 

Fire Works & Pyrotechnics

No fireworks may be brought into or discharged in the Toronto Congress Centre at any time without written permission from facility management.
 

First Aid

First Aid equipment and staff are located on the west wall of Hall D. Additional equipment can be found at Security Door #4. A first aid officer is on duty during move-in, -out and show hours. All security guards and first aid officer(s) are trained to operate defibrillator. First aid personnel are equipped with two-way radios for instant access.
 

Helium

Helium tanks and balloons are not permitted.

BOOTH ASSIGNMENT

Landscape Ontario reserves the right to assign any and all booth space as it best determines. As an exhibitor of the 2020 show, due to COVID-19, you have first right of refusal for exhibit space in Congress 2022 as long as you have completed and returned your contract with a 20% deposit of your total booth space by June 18, 2021. A 3% price increase will go into effect for new and returning exhibitors on June 19, 2021.